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Home News Much Hadham Parish Council Minutes of Meeting held on 4th November 2008
Minutes of Meeting held on 4th November 2008 Print E-mail
Much Hadham Parish Council
Cllr Mrs A M Aranha   *Cllr B H A Morris
*Cllr W Compton    *Cllr Mrs C Naughton
*Cllr W Bird    *Cllr Mrs F Tate
*Cllr M L G Dillon (Chairman)   Cllr J H A Williams
*Cllr Mrs S J McAdam

* denotes present.

In attendance: 7 members of the public
  Cllr Mrs M Bayes (HCC)
  Cllr M Carver (EHC)


APOLOGIES FOR ABSENCE

Apologies for absence were received from Cllr Williams.

DECLARATIONS OF INTEREST

None.

MINUTES OF THE LAST MEETING HELD ON 2 SEPTEMBER 2008

RESOLVED that the Minutes of the last meeting held on 2 September 2008 be accepted as a correct record of the proceedings and be signed by the Chairman.

MATTERS ARISING

1. Windmill Way – Flowerbed

It was reported that Circle Anglia had undertaken work to clear the overgrown flowerbed, although it was felt not satisfactorily.  The Parish Council had been asked whether it would like to take over the site as a project.  The Chairman felt that this could be done with the help of volunteers.  Cllr Mrs McAdam agreed to discuss the matter with Circle Anglia.

2. Traveller’s Site

The Chairman stated that the examination in public had taken place and that the report was anticipated before Christmas.

RESIDENTS’ COMMENTS

1. Debris in the River

Concerns were expressed regarding the accumulation of litter and debris, including a fallen tree, in the river.  Cllr Mrs McAdam advised that the landowners were responsible for keeping the banks free of litter and the Environment Agency was responsible for the river.

It was also reported that there was a fallen tree in the river near Two Bridges. 
Cllr Mrs McAdam agreed to notify the Environment Agency.

2. HGV Lorries accessing the Golf Club

Concerns were expressed regarding the number of lorries delivering earth to the Golf Club and to the fact that the approach road surface was sometimes covered in mud.  A question was raised as to who paid for the washing of the road. 
Cllr Mrs Bayes stated that the cost fell on the contractor.

A further remark was made that a number of lorry drivers had been observed driving dangerously.  Cllr Mrs Bayes confirmed that she would discuss this matter with the Police.

3. Road Surface – Church Lane

Concern was expressed that the surface of the road was beginning to deteriorate with a number of large potholes in evidence.  Cllr Morris stated that a contributing factor was water emanating from a dripping tap.  Cllr Mrs Bayes stated that the Highways Engineer had made an inspection of the site and was aware of the problem.  She confirmed that remedial work was in the work programme of the County Highways.

4. Overgrown Hedge – Kettle Green Road

Cllr Morris raised his concern regarding the overgrown hedge which was reducing the width of the road.

5. Storm Trench – Winding Hill

Cllr Mrs Bayes stated that all the gullies on Winding Hill were on the ‘vulnerable gulley list’.  The programme was behind schedule, because of the weather, but would be implemented as conditions improved.


PLANNING

RESOLVED that the attached list of planning matters be noted.  (See Appendix A)

It was noted that application 3/08/1120 in respect of  Chaldene Estate, Bromley Lane, which had initially been refused, had now been approved with no explanation as to why the objections had been over-ruled.  Cllr Carver stated that this had been a Committee decision over-ruling the original officer recommendation.

 The Chairman reported that the appeal relating to 3/07/2090/FP regarding Palace House, Much Hadham, had now been dismissed by the Inspector.

PARISH PATHS PARTNERSHIP

Cllr Mrs Naughton referred to the following:

1. Stile on Cox’s Lane (FP6) to New Barns

The stile was in a dangerous condition.  This matter had been reported.

2. Millwood

The fence had been broken allowing unofficial use of the path.

3. Map Boards

Quotations had been received for the production of three maps, the lowest having been received from Fitzpatrick Woolmer in the sum of £2,095, plus an additional £95 for each historical feature.

RESOLVED that the quotation be accepted for computer generated maps (3) to be strategically sited in the Parish.

STANSTED AIRPORT RELATED MATTERS

The Chairman stated that the application by BAA to expand Stansted Airport to 35 mppa had been approved.

With regard to the second runway application the report of the Inspectorate had suggested that there would be five parallel hearings with five inspectors dealing with the various topics.  The Chairman stated that there would appear to be a degree of urgency being placed on achieving a decision with the Government seeking the production of a report by Christmas 2009. 

Cllr Carver confirmed that the concurrent hearings would be challenged by East Herts and Uttlesford and both Herts and Essex County Councils. 


HIGHWAYS MATTERS

1. Bridge – Kettle Green Lane

Cllr Mrs McAdam stated that the inspection had taken place this year with no faults having been reported.  There was a weight limit on the bridge and it was felt that there was a need for a traffic restriction sign to be erected at the bottom of  Kettle Green Lane.  The condition of the bridge would suggest that remedial work was required.

A general expression of gratitude was extended for the road works undertaken at Danebridge, together with the signage.

PARISH DESIGN STATEMENTS

Cllr Compton informed members that Cllr Williams would shortly be calling a meeting of the newly formed group in order to progress this matter.

PROVISION OF DOG WASTE BINS

A general discussion took place on a suggestion to install new waste bins in the Parish.  However, members were not over enthusiastic to proceed with this matter.

RESOLVED that no action be taken.

PURCHASE OF WREATH – REMEMBRANCE SERVICE

RESOLVED that the Parish Council arrange to discharge the cost of providing a wreath for the Remembrance Day Service.  Such expenditure being authorised under Section 137 of the Local Government Act 1972 as being in the interests of the inhabitants of the Parish.

ANNUAL PLAYGROUND INSPECTION REPORT

Members had been circulated with a copy of the Annual Inspection Report which had been arranged by East Herts Council.  It was agreed that a copy be sent to Broadmead Leisure Ltd. 

Cllr Mrs Aranha confirmed that a questionnaire was being produced with a view to establishing a way forward with regard to the provision of new equipment.  A grant of £1000 had been received from the Hopley’s Charity Fund.  An application to Comma was being made for a grant to replace the swings and, in addition, a grant application would be submitted to Biffa for funding.


FINANCIAL ACCOUNTS 2007/2008 AND EXTERNAL AUDITOR’S REPORT

The Clerk informed members that the Annual Return had been received back from the External Auditors, BDO Stoy Hayward, with the comment that the Council had not undertaken adequate risk management during the year.

The Clerk stated that this document, together with a financial risk document would be produced for consideration at the next meeting. 

RESOLVED that the contents of the External Auditor’s report be noted with the actions outlined. 
 
PAYMENT OF ACCOUNTS AND CURRENT FINANCIAL STATEMENT

1. Payment of Accounts

RESOLVED that the accounts as set out on the attached statement be duly authorised for payment.  (See Appendix B)

2. Financial Statement

RESOLVED that the contents of the attached statement be received.  (See Appendix C)

ANY OTHER BUSINESS

1. Litter Agency

Cllr Mrs McAdam drew attention to the fact that the Windmill sisters, who were carrying out their duties most diligently, had not had their remuneration revised since their appointment. 

It was agreed that this matter be referred to the next meeting as an Agenda item and that the Clerk discuss with the Chairman of Little Hadham Parish Council what financial payment was made in respect of its Litter Agency.

CALENDAR OF MEETINGS FOR 2009

 13 January 2009 – Ordinary meeting
 11 March 2009 – Annual Parish Meeting
 17 March 2009 – Ordinary meeting
 12 May 2009 – Annual Parish Council Meeting
 7 July 2009 – Ordinary meeting
 8 September 2009 – Ordinary meeting
 10 November 2009 – Ordinary meeting
_____________________________________________

 There being no further business the meeting closed at 9.15 pm.

 

 

 

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